7 steps to ensure that your variety show doesn't crash and burn

We’ve all been there.

What’s meant to be entertainment for families becomes mired in unexpected technology hiccups, missing performers, disorganized spaces that bloat the runtime and cause a lot of negative feedback when all’s said and done.

If you’ve never had to manage and coordinate a talent or variety show for a public event, this 7-step process will help you avoid what happened to mine last year:

1. Start early. This cannot be overstated. Getting people to sign up is one thing, but giving them enough time to prepare their acts is entirely another.

2. Set up a database. A shared Excel spreadsheet is more than enough. Just make sure you can capture all the details needed.

3. Check in regularly. You never know when an act is going to need updates, modifications, or cancellations. Flexibility is key.

4. Case the joint. If the event is being hosted at a place you aren’t familiar with, get a tour and an overview of the layout as well as its capabilities.

5. Make time for rehearsals. One of the biggest mistakes a beginner can make is assuming everyone knows their act well enough to do it anywhere.

6. Document everything. Whether you go through rehearsals once or multiple times, record everything pertaining to the set, the transitions, and any special requests.

7. Get feedback. Ask what went well, what didn’t, and for any suggestions from the audience and the staff afterward.

Check off all of these, and you’re on your way to a smooth and enjoyable presentation that people will want to attend again in the future.

Ever had to run an event where things fell apart? Let me know in the comments!